One rate, published, and you can do the math yourself

Every serious product in this category is quote-only. You fill in a form, wait for a call, and find out what you cost. Here is my number instead.

Prices last checked

Test drive

Free

$0

One provider, free forever, so you can watch a real date come round and see the alerts fire before you pay for anything. It is a test drive, not a plan to run your book on, and we will not pretend otherwise.

  • 1 provider, free forever
  • Expiration alerts by email
  • Credential and license tracking
  • CSV and NPPES roster import
Try one provider free
The product

Billing Firm

$25per provider / month

$100 / month minimum (about the first 4 providers). The floor only bites below 4 providers.

Billed annually: $250 per provider / year with a $1,000 / year floor. Annual is 10x the monthly rate, so two months are free.

  • Providers across many client practices, one login
  • Staggered-deadline alert engine with delivery you can audit
  • Payer enrollment tracking and CAQH re-attestation dates
  • OIG-LEIE and SAM.gov exclusion screening
  • Document vault, reporting, and full activity trail
  • Owner, credentialer, and read-only client roles
Get Started Free
At scale

Enterprise

Custom

For a roster past 100 providers, or a firm that needs an annual agreement and an invoice rather than a card. Same product, same engine, same three roles. Tell me how big the book is and how many people run credentialing on it, and I will put a number on it.

  • A rate set against the size of your roster
  • An annual agreement, invoiced
  • Your roster imported with you, not handed over as a CSV spec
  • You deal with me, not a support queue
  • Your security questions answered in writing
Talk to me about it

What a real firm pays

How much does RosterSafe cost for 20 providers?

Monthly and annual cost for a firm with 20 active providers
Monthly20 × $25 = $500 per month ($6,000 per year)
Annual$5,000 per year, which is $1,000 less than paying monthly

Wondering whether that is worth it? The cost-of-lapse calculator works it out from your own numbers, and it is honest enough to tell you when the answer is no.

Prices in USD. You are billed on active providers, so the number moves when your roster does. Adding providers mid-period is charged prorated; removing them frees the slot for the rest of the period rather than issuing a refund.

What you get

Both plans run the same product. The paid plan is not a different feature set, it is the same one at a size a firm can actually use, so this table is short on purpose.

What is the difference between the free and paid plans?

The six capabilities that differ between the free and billing-firm plans
CapabilityFreeBilling firm
Active providers1Up to 1000. Past 100, see Enterprise
Team members3Up to 100
History retained12 months120 months
Alert deliveryIn-app and emailIn-app, email and push
Analytics screensNot includedIncluded
Activity and audit logNot includedIncluded

What is included on both plans?

  • The full deadline engine, with alert windows you configure
  • Client practices, and the rollup across all of them
  • Payer enrollment tracking and the CAQH re-attestation clock
  • OIG-LEIE and SAM.gov exclusion screening
  • The document vault, with version history and provider upload links
  • Reports and exports, including branded PDFs
  • Owner, credentialer and read-only client roles
  • Two-factor authentication, session control and the IP allowlist

That is the summary. The full feature list goes through every one of them with the actual rules, limits and counts.

What everyone else charges

The honest answer is that mostly nobody will tell you. Every serious competitor in this category is quote-only, so I cannot put their numbers in a table, and I am not going to invent them. What I can tell you is who publishes a price and who does not.

Which credentialing platforms publish their pricing?

Which credentialing products publish a price, and what each costs at 20 providers
ProductPer providerAt 20 providersPublished?Notes
RosterSafe$25 per provider$500 per monthYes, on this pageClient practices are a core object. Free version for 1 provider
Modio HealthNot publishedQuote requiredNoClosest payer-aware product. SOC 2 Type 2. No free version
MedTrainerNot publishedQuote requiredNoFlat annual rate. Credentialing is one of three modules, alongside an LMS
CredentialliNot publishedQuote requiredNoAlso names billing companies. Onboarding from $999 on top
CredyAppListed at $22 per user seatDepends on staff, not rosterNo, only on a third-party listingPer-seat billing, so cheaper than RosterSafe at any real roster size
symplr / CredentialStreamNot publishedQuote requiredNoHospital and health-system shaped, enterprise scale
MedallionNot publishedQuote requiredNoSoftware plus managed services
Outsourced credentialing service$150 to $500 per providerVaries widelySometimesDeletes the task entirely, and the control with it

For scale rather than as a quote: published 2026 surveys of credentialing software put the category broadly between $30 and $150 per provider per month, with enterprise platforms well above that. RosterSafe is $25. The cheaper things on the market are generic date trackers that cannot see a payer enrollment at all. See the full comparison against Modio, including where Modio is ahead.

Pricing questions

Why is there a $100 monthly minimum?
The paid plan starts at a minimum quantity of 4 providers, so the smallest paid bill is $100 per month. Above 4 providers the floor stops mattering and you pay $25 per active provider. Below it, a firm that small is usually better served by an outsourced credentialing service than by a tool, and I would rather say so than sell you something that does not fit.
What counts as an active provider?
A provider on your roster that RosterSafe is actively tracking deadlines for. The count is reconciled against your roster nightly, so the number you are billed for follows your actual book rather than a seat license you bought once and forgot.
What happens when I add or remove a provider mid-month?
Adding a provider is charged prorated for the rest of the period, so you pay for the days you use. Removing one does not produce a refund and does not lower your bill mid-period; the slot stays paid for until the period ends, which means you can put a different provider into it at no extra cost. The reduction is applied at your next renewal.
Is the free test drive really free forever?
Yes. One provider, with no card required and no trial clock counting down at you. It is a test drive rather than a smaller product: it exists so you can watch real alerts fire against a real provider before you decide anything. One provider will not hold your book, and I am not going to pretend otherwise, but it will tell you whether the alerts do what I say they do.
Do I have to sign a contract or talk to sales?
No. You can sign up, import a roster, and pay by card without speaking to anyone. There is no annual lock-in on the monthly plan, no auto-renewal trap, and canceling does not require an email to support.
What is the difference between monthly and annual?
Annual is billed at 10 times the monthly rate rather than 12, so two months are free. That is $250 per provider per year with a $1,000 per year floor. The per-provider rate and the feature set are otherwise identical.
Do I need a quote to see the price?
No. The Billing Firm rate is on this page, there is no form to fill in before you can see it, and you can sign up and pay by card at it. You can work your own bill out from the number above, which is what makes it budgetable and re-billable to your own clients at a known margin. Rosters past 100 providers are priced case by case under Enterprise, and that is said on this page rather than hidden behind a form.
What if I have more than 100 providers?
Then email [email protected] with your roster size and how many people run credentialing on it, and we work out a rate and an annual agreement. Past 100 providers the card rate above stops being the right answer for either of us, so that is where Enterprise starts rather than at the plan's hard ceiling of 1000. It is the same product either way: same deadline engine, same screening, same three roles.

Take the test drive first

One provider, free forever, no card. Put your most awkward provider in and see whether the alerts tell you something you did not already know.

Get Started Free